General Information Regarding NACOLE Election Process
Officers and members of the Board of Directors are elected by the voting membership at the annual meeting according to the procedures as described in Article VII of By-Laws, with the commencement of the term of office to take place during the annual conference. Terms of office are staggered so that, as close as possible, one-third of the Board, excluding the President, Vice-President and the Immediate Past President, are elected each year. No member of the Board of Directors is eligible to be elected to serve more than three consecutive three-year terms or a total of 12 consecutive years on the Board regardless of position.
All members of the Board of Directors are asked to act as responsible and prudent stewards of the organization and are tasked with ensuring that the organization does the best work possible in pursuit of its goals. Each member of the Board is therefore asked to sign a commitment outlining their responsibilities as a member of the NACOLE Board of Directors. A copy of this Statement of Commitment may be found below in the list of election materials. All candidates are encouraged to read this statement prior to submitting their declaration of candidacy so that they may have a clear understanding of what will be expected and to ensure that they will be able to fulfill their commitment as a member of the NACOLE Board of Directors.
2022 Election Procedures
The 2022 Elections shall be conducted using a secure election software, that ensures the integrity of the election process. The software used shall be recommended by the Election Committee and approved by the Board of Directors.
Article V and Article VI of the NACOLE Bylaws provide that candidates for office shall have been association members in good standing for one (1) year and have attended at least one (1) of the two previous annual conferences. In order to use the 2020 Virtual Conference to meet this attendance requirement, participants must have attended a minimum of eighteen (18) individual sessions. Attendance will be verified. Dues must be current. Any organizational member who seeks election to office must hold his/her organization’s voting membership.
Declarations for Election to Office
Declarations of Candidacy for Election shall be received by the Election Committee by August 15, 2022, which is no later than thirty (30) days prior to the Annual Meeting on September 14, 2022. Declarations shall be sent via US Postal Service, or via e-mail to the committee member at the address specified in election announcements. The ballot shall be final 30 days prior to Annual Meeting. Declaration of Candidacy form can be found HERE.
Proxy Vote Procedure
A member in good standing who is unable to attend the Annual Meeting may submit a Proxy Vote Authorization form certifying that the voting member is unable to cast their vote on September 14, 2022 naming an eligible designated voter. The form shall be received via U.S. Mail or electronically by the designated Election Committee member by September 7. 2022, which is no later than seven days prior to the September 14, 2022 Annual Meeting. Proxies will not be accepted after September 7, 2022. Proxy forms can be found HERE.
Voting Members seeking election to the Board shall file a formal declaration in accordance with the procedure set forth in the Declarations for Election procedures above.
At the onset of the Annual Meeting, candidates will have the opportunity to make a three-minute presentation to the membership. The electronic software shall allow for write-in candidates for nominations from the floor. Candidates nominated from the floor shall also be allowed to make a three-minute presentation to the membership. In cases where a candidate is unable to be present at the meeting, a designated representative may make the presentation to the membership, or a pre-recorded video or audio speech submitted 24 hours prior to the annual meeting may be substituted.
Voting members are not required to attend the Annual Meeting to vote. Electronic voting shall commence at 10:00 a.m. CDT and shall close at 4:00 p.m. CDT on September 14, 2022.
In the event of a tie vote, the tie shall be broken by flip of the coin.
2022 Declared Candidates
Candidate Questionnaire (Not Submitted)